Draft: July 8, 2009

                                                                        Date Approved:Aug.5,2009

                                                                        Under Report of Secretary: July 8, 2009

 

Mr. Eglinton called the meeting to order at 7 pm

 

Members present: Justin Costa, Marnie Morrione, Robert O’Brien, John Gjika, Simon Thompson, Ness Smith-Savedoff, Peter Eglinton, Sarah Thompson, Kate Snyder, Jaimey Caron, Elizabeth Holton

 

Members not present:  Rebecca Minnick

 

Report of the Chair

Mr. Eglinton welcomed Dr. Morse to the Portland Public Schools.

 

Report of Superintendent                 

Superintendent Morse:

  • Briefly addressed the Committee about the various things he has been doing since joining the district on July 1st . 
  • Mentioned that there will be an opening of school breakfast for all employees.
  • Indicated that he has been looking into the possibility of recruiting Chinese students into the school system.

 

Report of the Secretary

1.   Consideration and action to approve the meeting minutes of June 24, 2009 

 

Ms. Holton moved, seconded  Ms. Snyder and voted unanimously to approve the meeting minutes of June 24, 2009 (Students voted with majority)

 

Report of Committees

1.   Policy Committee/Legislative Affairs - Ms. Morrione mentioned that policies BEDB and FF will be on the Aug 5 agenda for a second reading.  Next meeting will be on Aug. 26, 6pm, Room 250, CBHS.

2.   Finance Committee - Ms. Snyder -  Joint Finance Committee’s met June 30th  to review the sustainability plan that was adopted in 2008 as well as the audit report.   Two upcoming meetings are Tues, Aug. 11, 4pm at city hall regarding community center budgeting and Sept. 24 meeting at city hall to review the auditor’s report.  YTD numbers for fy09 will be coming to the finance committee later in July with final numbers available in October.  Next meeting school finance committee meeting will be on Aug. 5, 5:30pm in Room 250, CBHS.

3.   Building Committee - Ms. Thompson  - provided a status update.  City pre-construction meeting will be held at 10 am on July 10 at Baxter School.   Project schedule is being prepared.

4.   Facilities Task Force - Mr. Caron – School Committee will discuss facilities in a workshop following the business meeting.

5.   Personnel Committee - Ms. Thompson - next meeting will be Aug. 12 at 5:30pm in Room 250, CBHS.

6.   Other Committees and/or member concerns - None

 

Consent Items

Superintendent Morse reviewed donations and thanked the contributors

 

Old Business

1.    Consideration and action to approve a Resolution for Multi-year budgeting.

 

Ms. Snyder moved, seconded  Mr. O’Brien to approve a Resolution for Multi-year budgeting

 

Ms. Snyder spoke to the motion.

 

Public Comment:  Steven Scharf addressed the committee regarding the agenda item

 

Mr. Costa moved, seconded  Ms. Thompson to change the references to Levittown PA to Levittown NY. 

 

Ms. Snyder moved, seconded  Mr. Costa to change the verb forms to “ing” in the first resolve items 1-7 in addition to changing the reference from Levittown PA to Levittown NY

 

Vote: It was voted unanimously to change the verb forms to “ing” in the first resolve items 1-7 in addition to changing the reference from Levittown PA to Levittown NY

 (Students voted with majority)

 

Back to main motion

 

Vote on amended main motion:  It was voted  unanimously to approve a Resolution for Multi-year budgeting and to change the verb forms to “ing” in the first resolve - items 1-7 in addition to changing the reference from Levittown PA to Levittown NY (Students voted with the majority)

 

New Business

Mr. Eglinton asked for unanimous consent of the Committee to replace the listed agenda item with revised motions, which are for the same purpose, but that are structured in the manner required to be voted on.

 

Ms. Thompson moved, seconded  Ms. Snyder  that the “Vote to be adopted to authorize lease purchase of photocopier equipment”, be adopted as written in form presented to this meeting and that a copy of said Vote be included with the minutes of this meeting.

 

Mr. Hopkins spoke to the motion

 

Public comment:  Individuals speaking to the motion included Skip Tilton, Specialized Purchasing”, Steven Scharf, and Carl Torigne of Business Equipment Unlimited   

 

Committee members discussed motion before them.

 

Vote:  It was voted  unanimously to authorize lease purchase of photocopier equipment”, be adopted as written in form presented to this meeting and that a copy of said Vote be included with the minutes of this meeting.

 

Mr. Caron moved, seconded  Mr. Costa that on or after August 4, 2009 the

Superintendent of Schools is authorized to accept the proposal of Business Equipment

Unlimited to provide photocopier equipment and related servicing and to enter into a

contract for such equipment and servicing. 

 

Public comment:  None

 

Vote:  It was voted  unanimously that on or after August 4, 2009 the  Superintendent of

Schools is authorized to accept the proposal of Business Equipment Unlimited to provide

photocopier equipment and related servicing and to enter into a contract for such

equipment and servicing.  (Students voted with majority)

 

Ms. Holton moved, seconded  Ms. Thompson that the Superintendent is authorized to

negotiate and purchase equipment modifications to the proposal of Business Equipment

Unlimited, as the Superintendent determines to be in the interests of the school

department, with a total additional cost for such modifications not to exceed $35,000.

 

Public comment:  Steven Scharf addressed the Committee regarding this item.

 

Vote: It was voted unanimously   that the Superintendent is authorized to

negotiate and purchase equipment modifications to the proposal of Business Equipment

Unlimited, as the Superintendent determines to be in the interests of the school

department, with a total additional cost for such modifications not to exceed $35,000.

(Students voted with majority)

 

Personnel  

1.   Consideration and action to approve the Personnel Items as listed:

 

Election – Effective August 31, 2009                                               

Contract: Probationary 1

Elizabeth Babcock                                .5 Social Worker/CBHS           $24,290

            MSW – Boston College School of Social Work

Rosalee Lamm                                      Math/PHS                                $37,517

            MS in Earth and Planetary Science – Massachusetts Institute of Technology

 

Christopher Smart                                Math/PHS                                $33,669

            BA in Math – UMaine

Julie Guilbault                                       .5 Spanish/PHS                        $33,669

 

            BA in Latin American Studies – Colby College

Shayna Malyata                                    ELL/Lincoln                             $42,297

            BA in English – Saint Michael’s College

 

Antona Briley                                       Language Arts/Lincoln              $50,664

            MS in Education – The Ohio State University

 

Kimberly Elliott                                     Primary/Riverton                       $33,669

            BS in Education from Curry College

           

Contract: Probationary 2

Jill Irving                                               Applied Tech/PATHS              $38,800

            BA in Early Education and Fine Arts – SUNY/Potsdam

                       

Mr. Caron moved, seconded  Ms. Morrione and voted unanimously to approve the Personnel Items as listed. (Students abstained)

 

Committee Focus on Educational Issues - None

 

Public Comment Prior to 11:00 PM on any items not on the evening’s agenda

Steven Scharf - spoke about the facilities task force report and the replacement of Central Kitchen as well as the visioning process.

 

Adjournment

Ms. Holton moved, seconded  Mr. O’Brien and voted unanimously to adjourn the business meeting at 8:36pm. (Students voted with majority)

 

At the conclusion of the Business Meeting the Committee moved into a workshop session to discuss:

1.   Facilities Task Force next steps

2.   Visioning Process

 

Respectfully submitted,

 

 

 

Dr. James C. Morse, Sr.

Superintendent of Schools