Personnel Committee Meeting

Interview Panel Orientation

Tuesday, October 21, 2008

5:30 - 7:00 p.m.

PATHS Room 250

In attendance:  Paula Murhpy, Kathryn Toppan, Heather Washburn, David Mata,

Kathleen Casasa, Derek Pierce, Kathy Buxton, Abraham Peck),

Ethan Strimling, Herb Hopkins, Anita LaChance, Armand Dorazio,

Gretchen Berg, Steve Rogers, Joan Gildart, Regina Phillips, Khadija

Guled, Margaret Hazlett,, Jaimey Caron, Josh Tingley, Joline Hart, Rebecca

Minnick, John Coyne, David Ruff, and Sarah Thompson

 

I.            Welcome and Introductions

 

II.            Overview of Process

            ·            Reviewed timeline

            ·            Reviewed Superintendent Charge

            ·            Reviewed advertisement

            ·            Changes in interview panel:

                        Armand Dorazio replaced Al Higgins

                        Prof Louisa Duprez had to withdraw from serving on panel

            ·            Reviewed State of Maine Law on Superintendent Requirements

            ·            Reviewed Superintendent Job Description

-  Superintendent job description does not mention hiring of diverse

   population. (SC will review for possible amendment)

-  Concern that Superintendent is not required to live in Portland. (SC felt should not be limited to Ptld residency)

            ·            Reviewed data from workshops/forums/administrator and director one on

ones

            ·            Overviewed Interviewing How-To’s

                        -  All notes are to be taken on the form provided with any additional notes

   taken by panel members being attached then handed in to Chair at end of

   interview

            ·            What can and can’t be asked.  Pre-employment inquiry guide

                        -  Do questions have to be asked exactly as written?  Yes.  However,

   Person asking question can ask for further clarification if ques not answered.

-  Has the committee considered splitting the panel in two groups.  This

   would maximize time make it more personable. ( SC will have more intimate groups-2nd round)

-  Concern that there are no questions around diversity and special

   services.

            >  Sarah asked group to submit questions they would like to see

    asked to Sarah.

            ·            Review of interview rating scale

           


Personnel Sub Committee Meeting                       Page Two                 October 21, 2008

 

·            Confidentiality Laws and Agreements

                        Paula Murphy left before reviewing and signing

                        -  Joline Hart stressed the importance of the law and confidentiality.  No

   information about the candidate can be divulged/asked outside of the

   panel.

            ·            Questions - next steps

 

III.            Discussion

            ·            Discussed that interview panel’s job is to rate applicant’s based on

Information presented during interview.  School Committee will make initial selection of applicant’s to be interviewed. 

Role of interview panel is advisory only.

            ·            Could panel offer suggestions/input on all applicants before being

reviewed by school committee for initial selection? (this will be a SC function)

·          Rating criteria established at prior school committee workshop (reviewed with panel)

            ·            Reminded group that there is more reviewing of applicants beyond initial

Screening through ref checking and site visits.

            ·            Concern about issue of not being able to discuss applicants after

interviews - can this be reconsidered?

            ·            Are not aggressively recruiting with a recruiter per se.

·          Could State of Schools report be made available on line?  Not at this time, concern that it would confuse application process.

 

IV.       Next Meeting

·            Meeting scheduled Monday, November 17th 5:00 at PATHS Room 250.