Policy Sub-Committee, Agenda #18

Tuesday, December 2, 2008, 5:30pm rm. 250 CBHS

Next Meeting: Jan. 6, 2009, Room 340, Central Office Conf. Room

Updates since last Policy subcommittee meeting/Upcoming Alerts:

1. Workshop to review proposed Latin-based grading system for high schools on: (unconfirmed) Jan 7, 2009
2. IJOC – Volunteer Policy – First Read: 12/3/08
3. JKAA – Policy on Time Out Rooms and Therapeutic Restraint (MASDEC) – First Read: 12/3/08
4. BIC – Board Member Freedom of Access Law Training (MSMA ) - First Read: 12/3/08
5. KDB – Public’s Right to Know/Freedom of Access (MSMA) - First Read: 12/3/08

Items for subcommittee discussion:

1. World Language Task Force report to Policy Subcommittee

- Task Force Presentation to Subcommittee on 12/3/08

2. Latin Based Grading Proposal Discussion

- Next Steps Reviewed on 12/3/08

3. Review edits to Policy BDE

- Edits reviewed and discussed for next steps on 12/3/08

Review and Action Required:

First Priority:

1. BDE – Subcommittees, Task Forces, Advisory Groups (DWM) – Review draft subcommittee paragraphs and Roberts’ Rules language (Kate & Robert)

– Marnie will make edits for review in subcommittee at Dec. 17 meeting

2. BDF –Board Advisory Committees (DWM) - Kate will advise post-Workshop status

3. BE - School Committee Meetings – incorporate language for consistency with BDE, BDF

4. EBCA- Emergency Mgmt Plan - Please review e-mail from 9/8 from Sue Ward with Scott Wyman’s revisions and plan drafts

5. KHB -Advertising in Schools - Jill will advise status

Second Priority:

6. BIA – New Board Member Orientation (MSMA) - New to review (Kate)

7. FF – Naming New Facilities (Ocean Ave. School Building Committee)

8. BDB – Chair – (Internal) Should the policy include information on election of Finance Chair, or should a separate policy be written

9. BEDD – Rules of Order – (Internal)

10. Develop Plan to seek School Committee buy-in of Policy/Leg. Affairs priorities (Internal)

11. Student Members to the Portland School Committee (Is there a policy? Internal request)

12. EBCD – Emergency Closing - (Internal) – Review for comparison to proposed new policy for snow days’ late start option

Action Pending:

• Comprehensive Planning – Goal Setting Form
• BEDB – Agenda Prep and Dissemination
• BCA – Code of Ethics - Compare Portland’s Policy vs. SAD 22 from retreat
• DI, DIC, DBC:  Finance Policies are within Finance subcommittee
• JRA:  Student Education Records and Information – Ad-Hoc committee to review this policy and will advise

• Model Policy on Disciplinary Removals of Students with Disabilities

Barbara Dee is reviewing and will advise

Parking Lot:

1. Legislative Affairs // Collaborate with City Council’s efforts to engage with Augusta
2. Refugee Resettlement status (Susan)
3. Current Maine State policies re: School Funding
4. Performance Contract – Doug Sherwood, Fred Pedula, Finance Committee
5. Cell Towers on Schools