Section: Board Governance and Operations
Title: PORTLAND BOARD OF PUBLIC EDUCATION MEETINGS
Adopted: February 6, 1984
Last Revised: January 13, 2017
Regular business meetings and workshops are scheduled on an annual basis by the Board Chair and Superintendent. As soon as possible after inauguration of the Portland Board of Public Education on the first Monday in December, the district shall post a regular calendar that includes School Board meeting dates, times and locations. The public should refer to the district calendar on the Portland Public Schools website for the location. If a scheduled meeting date needs to be changed for an unforeseen reason, as much advance notice as possible under the circumstances will be provided to Board members and the public. The district shall share this calendar widely in both print and electronic forms to increase the awareness of all residents of Portland of the Board’s meeting schedule for the year ahead and will maintain an updated copy on the Portland Public Schools website reflecting any subsequent changes to the schedule. The District shall collaborate with the City to include the schedule of Board meetings in the calendar of City meetings.
A special meeting of the Board is a meeting that is held to address important matters that arise between regular meetings and/or require Board action before the time set for the next regular meeting, or to consider a single subject in one session.
A special meeting may be called at any time at the discretion of the Chair or at the request of the Superintendent. A special meeting shall be called at the written request of a majority of the Board.
The Superintendent shall be responsible for providing notice of a special meeting to Board members and the media at least 72 hours in advance of the meeting. The notice or agenda shall indicate the subject(s) of the meeting and action to be taken.
No business other than that stated in the notice of the meeting shall be transacted unless the Board agrees by a majority vote to consider other business.
An emergency meeting of the Board is a meeting that is called because a matter is so urgent that it must be addressed immediately and the advance notice required for a special meeting cannot reasonably be provided.
An emergency meeting may be called by the Chair or at the request of the Superintendent.
Whenever practicable, 24 hour advance notice will be provided. The Superintendent shall notify the media of an emergency meeting by the same or faster means as used to notify Board members. The notice shall indicate the purpose of the meeting.
No business may be transacted other than that related to the purpose for which the emergency meeting is called.
Executive Sessions of the Board shall be called and conducted in accordance with state law. Only the matter(s) stated in the motion to enter executive session shall be considered. No final action may be taken in executive session.
The Board, at its discretion, may schedule workshops and other meetings to discuss a particular subject or proposal or to gather input from staff, community, or other groups.
No formal action may be taken by the Board at any meeting other than a regular meeting, special meeting or emergency meeting.
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