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DJ - Purchasing

Book: D

Section: Fiscal Management

Title: Purchasing

Code: DJ

Status: Active

Adopted: February 6, 1984

Last Revised: November 15, 2016



  1. Authority.  Pursuant to Section 1001(1) of Title 20-A of the Maine Revised Statutes, as amended, the Portland Board of Public Education shall adopt all policies that govern Portland Public Schools.  Pursuant to Article III, Section 4, of the Portland City Charter, the Board shall have the authority and responsibility to ensure the sound fiscal management of the Portland Public Schools in accordance with Maine law.
  2. Policy and Procedures.  To ensure that all purchases are made at the best price available, allowing for open and fair competition, it is the policy of the Board of Education that Portland Public Schools comply with the procedures set forth in Article VII, Division 2 of the City of Portland Code of Ordinances (Competitive Process for Contracts) and the City of Portland Purchasing Policy, Administrative Regulation No. 10 (Dec. 7, 2015) (individually and collectively, the “City rules”), subject to state law and the provisions set forth herein.  


When applied to procurement for Portland Public Schools, all references in the City rules to the City Council shall mean the Board of Education, all references to the City Manager shall mean the Superintendent, and all references to the Finance Director shall mean the Executive Director of Budget and Finance of Portland Public Schools.  All other references in the City rules to City departments or City directors, officers, agents or personnel shall mean the functionally similar Portland Public Schools departments or Portland Public Schools directors, officers, agents or personnel.


In addition to the exceptions to the required competitive process enumerated in the City rules, the following procurements for Portland Public Schools are exempt from the competitive process:


  1. State or Federally Mandated Procurement Process.  Procurement related to projects, equipment, materials or services that are subject to state or federal procurement laws, rules or regulations (including, but not limited to, architect/engineering services and school building construction, major alteration or repair pursuant to 5 M.R.S. § 1743-A; procurement of insurance pursuant to 20-A M.R.S. § 1001(14); energy conservation improvements pursuant to 20-A M.R.S. § 15915; and temporary borrowing for state subsidized school construction projects pursuant to Maine Department of Education Rules, 05‑071 C.M.R. ch. 61, § 11); or
  2. Curriculum Materials.  Procurement of curriculum materials (including, but not limited to, computer equipment, software and textbooks).


Adopted:         February 6, 1984


Revised:          August 26, 1992; October 1, 2003; November 15, 2016


DJ - Purchasing.pdf (9 KB)


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