Book: D

Section: Fiscal Management

Title: Payment Procedures

Code: DK

Status: Active

Adopted: February 6, 1984

Last Revised: December 17, 2019

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PAYMENT PROCEDURES

All demands for payment from school funds shall be processed by the Executive Director of Budget & Finance and shall be properly supported by invoices, approved purchase orders, signed vouchers, or be in accordance with salaries and salary schedules set by the Portland Board of Public Education.

Lists of accounts payable shall be certified by the Executive Director of Budget & Finance or designee, who is authorized to approve payment of purchase orders, in keeping with the budget.

The Executive Director of Budget & Finance or designee shall assume responsibility for ensuring that budget allocations are observed and that total expenditures do not exceed the amount allocated in the budget for all items.

The school principals shall be responsible for observing budget allocations in their respective schools. Each shall also serve as custodian of the activity accounts and imprest accounts in his/her school, and shall be responsible for their proper handling and disbursement. From time to time, the Superintendent may call for audits of activity accounts.

Adopted: February 6, 1984

Revised: August 26, 1992; August 6, 2003; December 2019